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Introduction
As in any other email application
you also need to configure PSAR using your email settings like userid,
password, POP server etc.. The first time you run the PSAR it will
not work because it's absolutely necessary that you configure it
first. This chapter explains how to setup PSAR using your personal
email settings.
To setup PSAR go to
and select the tab.
If you run the program
for the first time the setup window will popup automatically and
will keep doing so until you have entered all details.
What are your email settings?
If you are not sure what certain
settings should be set to, look into the settings of your normal
email program. You should be able to find them there. Click here
to read the instructions.
Server Settings
POP Server
The POP Server is the
server which holds all your incoming email messages. It's obvious
that you need to tell the program what the name of your POP server
is before it can retrieve your email.
PSAR will never remove
any email from your POP server unless you tell it to do so in your
filter definitions.
You
can use a different POP server than the POP server of your service
provider as long as it's the account that holds the messages where
you want to auto reply to.
You can define as many
POP accounts as you like. Simply click the
button for every account you wich to enter.
7POP
Server Name
Enter the name of your POP server
here (e.g. pop.bigfoot.com)
7POP
Port
Enter the port number of your
POP server here (usually this is 110)
7POP
Username
Before PS Autoresponder is able
to retrieve mail from your POP Server it needs to logon to it
using your username (e.g. johndoe).
7POP
Password
Every username comes with a password
(e.g. mypwd001)
Duplicate Replies Problem
Some POP servers have
the habit to send non unique message identifiers to PSAR. If you
are experiencing duplicate replies in PSAR please check the option
that says
SMTP Server
For
PS Autoresponder to be able to send out email it needs to know the
details of your SMTP Server.
7SMTP
Server name:
Enter the name of your SMTP server
here (e.g. smtp.bigfoot.com)
7SMTP
Port:
Enter the port number of your
SMTP server here (usually this is 25)
7SMTP
Email account:
This is the email ID that will
be used in the <return-path> section of the email. If you
do not want to get Spam mail enter an email id here that does
not exist or is pointing to an account which you don't use for
the AutoResponder. The only requirement for this filed is that
it contains a syntactically correct email id.
7SMTP
Username:
About 95% of the ISP's does not
require an SMTP username. If your ISP does require that please
enter your SMTP username in this field.
7SMTP
Password:
About 95% of the ISP's does not
require an SMTP password. If your ISP does require that please
enter your SMTP password in this field.
Proxy Settings
These settings need
to be correct because the program has to be able to connect to the
internet. As long as these are not correct you won't be able to
send out mail with PSAR. Most users can leave these fields blank
because their ISP does not require the use of an internet proxy
server. You can find these settings back in the settings of your
internet browser.
7Proxy
Hostname:
Enter the name of you proxy server
here if you are obliged to use a proxy from your internet service
provider. Most users don't have to use proxy's. (e.g. proxy.host.com)
7Proxy
username:
Enter the username for your proxy
server if that is obliged by your ISP.
7Proxy
password:
Enter the password for your proxy
server if that is obliged by your ISP.
7Proxy
port:
Enter the port number of your proxy
server (usually this is 8080 but can also be 80 or another port)
Act as email Server or Direct SMTP
7It's
not really needed that you use this option but you can if you want.
This option will force PSAR to send email directly to the recipients
SMTP server bypassing your own SMTP server. The benefit of this
is that you leave your own ISP alone. To use this option mark the
check box and enter the address of your DNS server.
Timeout SMTP/POP server
7This
is the time PSAR will wait for the POP or SMTP server to return
with an answer. If this delay (in seconds) has passed, PSAR will
abort the operation. If you have a fast cable connection you can
keep this settings low (e.g. 5 seconds). If you have a very slow
network connection you can best set this to a higher value (e.g.
60 seconds).
Program Settings
To alter the PSAR program
settings go to and select
the tab. These
settings alter the global operation of PS Autoresponder.
7Download
Frequency:
This settings applies when PSAR
is running in automatic mode. After this time interval has expired
the program will start another cycle session. Depending on the
amount of traffic you expect you can set this value higher or
lower. With cycle session we mean that the program will retrieve
new mail from the server, apply the defined filters and send out
responses.
7Repetition
Delay:
The program will only respond
once to the same email id in this period of time. If you set it
to 0, people will receive a response to every mail they send to
you (provided that one of your filters has matched the email).
If you set it to 12, people will only receive a response if they
send you another message more than 12 hours later. This option
is to prevent spamming from your part.
7Max
Messages out/hour:
A rule that several ISP's are
applying is that they only allow you to send a maximum number
of message per hour. They do this to prevent you from sending
a huge amounts of emails. In the event that you are sending too
much mail they will block your account for an hour or so. If your
ISP is using that restriction you can instruct PSAR not to send
more than a certain number of message per hour. A good value for
most ISP's is 150 messages per hour. You can experiment with this
setting. A good way to bypass this ISP restriction is to use the
option that will send email directly to the recipients SMTP server.
more and more ISP's
are preventing people to access other SMTP servers than their
own SMTP server.
7Max
Messages read/cycle:
If you want to make sure that
PSAR's cycles are not taking too long you can set this to a lower
value. E.g. settings this to 5 will instruct PSAR to download
5 messages even if there are 100 on the POP server, apply the
filters to them, send out the replies and then wait for the next
cycle. It all depends on how much traffic you are expecting. Setting
this value to 0 will have as effect that PSAR will never download
any mail from your POP server and of course also never send out
replies. This might be useful if you will use PSAR only to perform
group mailings.
7Cutoff
Parameter:
This parameter indicates how many
characters of the original email message will be used for the
$body$ keyword in your replies. If you set this parameter to 0,
the whole original message will be used.
7Max
Messages out/hour:
To protect yourself from Spam
accusations you need to provide the people that you are sending
replies and group mail to, a way to have themselves removed from
your auto responder. Anyone that sends mail to you with the words
from the setting will
be marked as blacklisted immediately. PSAR will never send replies
to them ever again unless you instruct PSAR to do otherwise or
you remove that person from the blacklist. Example: if you enter
'REMOVE ME' in this field you can say in your replies and group
mailings something like 'To be removed please reply to me with
REMOVE ME as subject'
7Cycle
Parameters:
Here you can instruct PSAR to
which type of outgoing mail it needs to give priority to. You
might for instance give more priority to replies. Doing that will
make sure that group mailings are held back until all replies
have gone out. You can of course also do the opposite.
7Logging:
If you want to be able to track
exactly which email is coming in and out of PSAR you can specify
a log file here. Click the button with the disk and choose an
existing log file or enter a new one. Leaving this field blank
will make sure that PSAR is not logging to disk. If you don't
want to log details (both on screen and on disk) select the option
below the log to file field. Note that these log files can get
big so it's wise to regularly check the size and delete them if
needed.
To show more debugging
information select the option 'Show debugging information'. This
is usefull if something is not working as expected.
7Activate
on Startup:
Selecting this option will make
sure that PSAR is started in automatic mode when launched. You
can add a shortcut to PSAR in your programs/startup folder.
7Hide
when minimized:
When checked the program will
be hidden and will not appear in the taskbar. It will only be
visible in the system tray. To make the program window visible
again left click on the icon in the system tray.
7Password:
You can protect program execution
by entering a password in this field. Please do not forget this
password. In case you do please contact promasoft support to recover
your database.
RAS or dial-up support
Not everyone has a
permanent internet connection. To allow people with normal dial-up
connections (modem) to use PSAR in an unattended and automatic mode
they have to setup RAS support in PSAR.
To enable PSAR RAS
support do following
7go
to and select the
tab.
7Check
7Then
choose which dial-up connection PSAR has to use
7With
the ,
and buttons you can manage your
windows dialup connections.
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