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Scenarios
Learning to use a new program can be difficult sometimes. And
people don't always like to go through huge help files. That's
why we have created this page outlining several scenarios to use
PS Autoresponder. It's obvious that the program settings and server
settings need to be entered properly before you define any of
these scenario's.
The scenario's outline here only represent a small fraction of
what is possible with PS Autoresponder.
Contents
Sending
an auto reply to all mail that comes in
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What will this do?
The purpose of this setup is to simply reply to ALL mail that
comes into you mailbox with one and the same message.
An example could be to tell people that you are out for a holiday.
Of course you want to check the messages later on.
How to do it?
To accomplish this task we will need to create only one filter
and make sure that when an incoming message is matched by the
filter it is only deleted from the PSAR database but not from
the server. This way when we return from holiday we can launch
our normal email application (e.g. Outlook), retrieve the mail
and check them out.
How to do it step by step
Step 1 - Define the filter
Launch PSAR and select [Edit/Filters] to launch the filters
panel.
On the filters panel click [New] to create a new blank filter.
This is the far left top button on the panel.
In the panel that pops up asking to enter a name for your new
filter enter 'Holliday Response'. It does not matter what you
enter here. This name is just for your reference to describe
what the filter will be doing.
Leave the 4 'Contains' fields below the [Filter Name] field
empty. This will make sure that ALL message will be trapped
by your filter.
In the [Additional Settings] section unselect [Del from server
if matched]. We need to do this because we do not want PSAR
to remove the messages from our server so we can retrieve them
later on with our normal email application.
In the [Additional Settings] section select [Del from DB after
sent and not on server]. This will make sure that the message
is deleted from the PSAR database when PSAR has responded and
when we have retrieved the mail with our normal email application.
In the [Reply From] field enter your name (e.g. Jo De Vulder).
This way the people that have sent you an email will know who
is sending them the reply.
In the [Reply Subject] field enter 'I am away until May 21st'
In the [Message Body] field enter a more clear description
explaining why you are away and when you will be checking you
email. Put this in front of the 'original message' separator.
The word $body$ will be replaced with the original message body
you are replying to.
Click [Done]. This is the 4th button from the left marked with
'V' or simply close the filter definition panel.
Step 2 - Activate PSAR
Click the [Auto] button on the main program window. The red
square block below the [msgs] button will now turn green. This
indicates that PSAR is going to retrieve mail from your mail
server at the interval you specified on the settings panel in
the 'Download Frequency' field.
Now you can leave for your holiday.
What is the effect?
Mary sends an email to you while you are away. PSAR will trap
that mail and will send a response back to Mary telling her
that you are away on holiday and that you will check your mail
when you are back.
Sending
an auto reply to mail with a specific subject line
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What will this do?
The purpose of this setup is to simply reply to email that
is sent to you which has a specific subject. An example could
be that you want to sent some information back to people that
have sent you an email with for example as subject line 'send
more info'. Of course you want to check the messages later on.
How to do it?
To accomplish this task follow exactly the same steps as outlined
here
with the difference that we will not leave all four of the fields
in the 'Filter Settings' section blank.
How to do it step by step
Step 1 - Define the filter
Follow these
instructions to create the filter but do not click the done
button (marked 'V') at the end.
Step 2 - Specify the subject line that needs to match
As said in the overview we only want to reply to a message
which contains a specific subject line. In the [Subject Contains]
field enter 'send more info'
Click [Done] (Marked 'V')
Step 3 - Activate PSAR
Click the [Auto] button on the main program window. The red
square block below the [msgs] button will now turn green. This
indicates that PSAR is going to retrieve mail from your mail
server at the interval you specified on the settings panel in
the 'Download Frequency' field.
What is the effect?
Mary sends an email to you and has made 'Please send more info
to me' to be the subject of her message. PSAR will trap that
mail (or to be correct, the filter that we defined) because
it contains what we have put in the [Subject Contains] field
and will send a response back to Mary containing all the information
she needs.
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